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Business Email Etiquette

Hello and welcome to our Business Email Etiquette. Most people have experience in writing emails at some point before in their lives. However, the emails an average person writes are probably personal emails and not mails for work purposes.

Emails you send to friends are incredibly different in content and context to business emails you would send to customers or employers or even other colleagues in your workforce.

So, if you have a job that involves you writing emails to people in business style, learning business email etiquette is an absolute must for you.

 1. Heading layouts

When you are sending emails to friends, you generally lay them out like a memo. This means there is very little detail in the layout besides basic greetings and paragraphs, usually starting with the greetings.

However, with a business email, it is best to lay it out exactly like you would lay out a formal letter. You need to put the company’s address in the right-hand corner and the date as well. Only then must you go on to the greetings.

This will make your email look more formal, making you seem like a professional who knows what they are doing as opposed to someone who just couldn’t be bothered spending the extra time to get the layout right.

 2. Proper greetings

 When you are sending an email to a friend, you usually greet them informally. If their name was Mary Johnson, you’d probably start your letter with a ‘Hey Mary’ or a ‘Hello Mary.’

However, this is not considered a professional way to write an email to a customer or other important person in your business. Again, you must use the proper method that you would greet someone with were you writing them a formal letter instead.

If your customer is Mary Johnson again, you should greet her with respect. ‘Dear Ms. Johnson’ would be the most appropriate way to start off your letter’s actual body in this case. If you do not know the recipient’s name, then you should start with a simple ‘Dear Sir or Madam.’

Politeness will always get you incredibly far, no matter what line of work you are in.

 3. Informal language

 You should get straight to the point with your email. Don’t dawdle on with it like you would if chatting to a friend and don’t write it how you would speak either.

You use language that sounds impressive and smart while not using such obscure language that your recipient doesn’t know what you are saying. All the time, you must keep it informal where possible, possibly even impersonal as well.

It will make you seem very professional in the long run.

 4. Signing off

When you are sending your email, you must end it as you would with a letter also. Don’t just say ‘Bye’ and your first name; that is too personal.

You need to say ‘yours sincerely if you know the name of the recipient and ‘yours faithfully’ if you do not. Then you should end with your full name and whatever position you have at the company. (CEO, technical staff etc.)

So there you have it! All you need to do now is to show your boss that you can handle the emails from now on!

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Stealing Facebook data via email

A couple of years ago there was a lot of talk about not opening suspicious emails. Well, it still holds today. The difference is that today’s fake emails have become very difficult to differentiate from official ones since hackers put the effort into creating them copying fonts and layout, making them identical to original ones. So if emails look and feel like original ones how do you know if it is fake? Very simple, you do not click anything in it. If Facebook or for that matter any company wants to contact you they will do via their platform. Clicking inside a hacker's email will lead you probably to a fake Facebook website replica where you will have to type in your username and password providing an attacker with your login credentials, etc. If you receive this kind of mail where there are threats about terminating an account, missing payments, etc. it is always the best thing to go directly to Facebook and see if you have any kind of notifications there. Do not trust any emails that ask for account information, request money, or threaten to suspend your account.

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Fake Facebook buttons

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Password brute force attack

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Password grab outside Facebook

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Connecting and surfing on an unsecured network

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Conclusion

Hacking and stealing have come a long way from their infant stages and in today’s world when we use a lot of gadgets and have plenty of online presence taking some steps for security is a must. I hope that you have found anything here informational and helpful so you can avoid getting your data compromised.
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Option 1 – Check for incompatible drivers in your computer

  • Open the Device Manager from the WinX Menu.
  • Then expand the list for Display Adapters.
  • Next, right-click on the NVIDIA Graphics Card list and select Enable.
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  • Then check if Windows is now able to detect your Graphics Card as well as the latest driver for it. If not, proceed to the next step.
  • Right-click on the driver again and click on the “Update Driver Software…” option.
  • Now click on the Browse my computer for driver software option and then click on Let me pick from a list of device drivers on my computer.
  • Afterward, select a compatible driver for your computer named NVIDIA Graphics Card and then proceed.
  • Wait for the whole process to be completed and restart your computer to successfully apply the changes made.

Option 2 – Get the latest version of Graphics drivers from the manufacturer’s website

In case you don’t know the manufacturer of the Graphics Processing Unit or GPU of your computer, you need to check first. They’re usually NVIDIA, Intel, or AMD. So if your computer’s Graphics Processing Unit is manufactured by NVIDIA, you need to get the latest version from their official website.

Option 3 – Try to install the latest Graphics driver in Compatibility Mode

If you’re not able to install the Graphics drivers you’ve downloaded, you can try installing them again but this time using Compatibility mode. Follow the steps below to do so:
  • You need to download the driver and place it on your desktop.
  • After that, right-click on it and select Properties.
  • Next, switch to the Compatibility tab where you should see two options:
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  • You also have the option to change the DPI settings and see if that helps. Then click the Apply and OK buttons.
  • Now right-click on the file and select the “Run as administrator” option to install. After that, you should now be able to change your screen aspect ratio to what you were using early on.
Note: If you have other programs that won’t work on the existing version of Windows, then make sure to run the program in a Compatibility mode.

Option 4 – Try to run the Program Compatibility Troubleshooter

You might also want to run the Program Compatibility Troubleshooter. This built-in troubleshooter is available in the Windows Update & Security section. From there, select Troubleshoot. This will find a list of programs for you and since you have already downloaded the driver files, just click on Not Listed located at the top of the program list. After that, browse and select the driver files and then let the program do its job.
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