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How to Set up POP3 Email in Outlook

No one knows everything about a program off hand. You need to use the program for a long time before you can even possibly know all that it is able to do and all you are able to achieve with it. However, this doesn’t mean that you don’t need help from time to time. This is also the case when Outlook errors pop up. Sometimes there are things you must or probably should do with your program that you do not understand and definitely don’t know how to do. Set up POP3 with your email account in Outlook is one of these things you will probably need help to achieve.

Steps to Set up POP3

First, you may need to know what POP3 is. POP3 is the way emails are sent from one email address to another. It may be more or less instant nowadays, but the process is still long and hard-winded. Similar to how your letters get from your mailbox to the recipients' mailbox, your emails get from you to the next person.

Letters are picked up in your mailbox and sent to your post office where they send it to the recipient’s post office who sends it to the recipient’s mailbox.

Similarly, your email is sent to your outbox, which sends it to your email service provider, that sends it to the recipient’s email service provider who sends it to their inbox.

This is one of the reasons that sending an email to someone who uses the same email service provider as you is about a millisecond faster. This process of sending emails is called POP3 and you need to set it up if you use Outlook on Microsoft.

This, on Outlook, also determines which email account you send your emails from. You see, on Outlook and many other email service providers, you can have many different email addresses, no even necessarily with the email service provider’s prefix on the end.

Now, if you want to see this for yourself, go on to your settings on Outlook and look for manage email accounts. If you have more than one email account, you will see them listed. Somewhere on the sidebar, you will see POP3 as well.

If you want to add more email accounts to this, such as a business email or a personal email, then just click ‘Add new account’ instead of 'Manage email accounts'.

When you click on an email account you have linked already, you will see on this side the details for your POP3 (incoming emails) and your SMTP (outgoing emails).

This can be changed, but since everyone’s number of accounts and type of accounts is different, there is no set way to change this.

However, you can give Microsoft a call and they will walk you through the necessary steps in order to change this.

Conclusion

So, POP3 can be incredibly easy to understand or incredibly hard; it depends on how good you are with electronics and the advice you are given.

But don’t try to change things by yourself; get a professional from Microsoft to help you with POP3 on your Microsoft Outlook account.

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Option 2 – Install the updates in a Clean Boot State

You might want to try putting your computer in a Clean Boot state and then install Windows Updates again without any trouble. During this state, you can start the system with a minimum number of drivers and startup programs that will surely help you in isolating the root cause of the issue.
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  • After that, try to install the Windows Updates or upgrade again.

Option 3 – Clear the contents of both the SoftwareDistribution and Catroot2 folders

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  • Once all the contents in the Software Distribution folder are deleted, restart your PC and then go back to Command Prompt and input the following commands again.
net start wuauserv net start bits
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Option 4 – Try to run the Windows Update Troubleshooter

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Option 2 – Run the Microsoft Store Apps troubleshooter

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Option 3 – Try to re-register the UWP app via PowerShell

  • First, type “command prompt” in the Start Search and right-click on Command Prompt and then select the “Run as administrator” option.
  • Next, navigate to this location in the command line utility: C:/Users/<Insert Username>/AppData/Local/Packages
  • After that, execute the “DIR” command to view the list of all the directories in the given location.
  • Once the list appears, look for the ID of the problematic app and take note of it.
  • Now tap the Win + X key combination or right-click on the Start button and click on the Windows PowerShell (Admin) option.
  • If a User Account Control or UAC prompt appears, just click on Yes to proceed and open the Windows PowerShell window.
  • Next, type in or copy-paste the following command to re-register the Microsoft Store app and tap Enter:
PowerShell -ExecutionPolicy Unrestricted -Command "& {$manifest = (Get-AppxPackage Microsoft.<YOUR APP ID HERE>).InstallLocation + 'AppxManifest.xml' ; Add-AppxPackage -DisableDevelopmentMode -Register $manifest}"
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Error 0x8004210A - What is it?

0x8004210A is a typical POP3 email error message. This error may sometimes occur when you try to check your Post Office Protocol 3 (POP3) email account. 0x8004210A error code hampers your ability to both send and receive e-mails on your Outlook account. Error 0x8004210A is displayed in any one of the following formats on your PC:
The operation timed out waiting for a response from the receiving (POP) server 0x8004210a Task 'SMTP server name - Sending and Receiving reported error' (0x8004210A): 'The operation timed out waiting for a response from the receiving (POP) server. If you continue to receive this message, contact your server administrator or Internet service provider (ISP).'

Error Causes

Error 0x8004210A occurs due to several reasons. However, some of the most common reasons include:
  • Wrong port number for the POP incoming server
  • Your connection to the mail server is too slow
  • Incoming and outgoing emails are being scanned and stopped by an antivirus installed on your system
  • The Outlook send and receive job is being blocked by Firewall
  • You are sending and receiving large series of emails or large email attachments
  • Registry issues
No matter what the cause of this error is, to resume email communication via Outlook and to ensure your work productivity is not affected, it is recommended that you resolve this 0x8004210A error code on your PC immediately.

Further Information and Manual Repair

To fix error 0x8004210A, here are some of the most efficient and easy manual methods that you can try:

Method 1

If the cause of the error is related to the internet connection then here’s what you need to do. Try freeing up your internet connection by closing any other online activities in progress or downloads being carried on your system.

Method 2

Try to increase your server time-out periods. To do this, go to the Outlook File menu and choose account settings. Now double click on your email account and more settings. Now click advanced and increase your server timeout period to resolve.

Method 3

If you are trying to send or receive large and heavy emails on your Outlook account, the error 0x8004210A may pop up. This happens because when transferring heavy files the email account automatically locks until the task is complete, however, if it takes more time the next Send and Receive job starts while the first one is still not complete. In such an event, the email server then times out and shows you the error. Therefore to resolve, you will have to show patience. Simply wait for the large email to be sent or received before you start sending another email.

Method 4

If the antivirus installed on your system is the reason for the error pop up, then disable it for a while until the operation is complete. Then enable it once the task is performed successfully.

Method 5

Similarly, if the Firewall installed on your system is preventing Outlook from reaching your mail server, then simply disable the Firewall to resolve.
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